summary
Ref #
40036
Category
Administrative Positions
Type
Full time
Description
The School Administrative Executive plays a major role in providing highly responsible and efficient administrative support to the Dean. She/ He acts as a liaison between various schools/departments across the university and the learners.
Main roles & responsibilities
  • Maintain proper filing and documentation of all records related to the school including course syllabi, course files, exams, brochures, accreditation reports and responses, assessment reports, and other documentation.
  • Attend to faculty inquiries and direct them to the right staff/ department.
  • Provide secretarial support to School Councils and Committees by taking minutes of meetings, preparing agendas, disseminating necessary information pre and post meetings and following up on assigned actions.
  • Word process, compose and format documents; draft letters and emails; as assigned by the Dean of School.
  • Schedule meetings, and ensure that meeting room reservations are handled correctly.
  • Assist in organizing and arranging all School events (Open days, orientations, workshops, etc.) through coordinating logistics with related departments.
  • Provide day to day administrative support for the school’s activities and ensure compliance with the university guidelines.
  • Take an active role in Pre-semester and end-Semester Preparation.
  • Liaise between learners and other departments on matters related to grade appeals, complaints, letters requested, etc.
Required qualification & skills

Position is opened for UAE Nationals ONLY.

 

Education and/or Academic Qualifications:

  • Bachelor degree in Business Administration, Management, MIS or any other relevant discipline from an accredited university.

Professional Experience:

  • 2 years of relevant experience directly related to the job duties.

Knowledge, Skills & Abilities:

  • Expertise in Microsoft Office package.
  • Excellent Knowledge in IT and various computer applications.
  • Ability to work under pressure and prioritize tasks.
  • Flexible and self-motivated.
  • Works well within teams.
  • Excellent customer care skills.
  • Excellent communication skills in both Arabic and English languages.